More info on the 2021 Annual Meeting


Dear WVAS Members,

Registration and abstract submission are now open for the West Virginia Academy of Science 2021 meeting.  Our meeting will be held Saturday, April 10th and will be virtual. At least one of the authors of a presentation must be a WVAS member in good standing at the time of the conference. Registration will end on April 9. All attendees need to register for the conference at

  • Online meeting registration opens on February 1st.
  • The deadline for abstract submission is February 28, 2021. 
  • Early registration ends February 28th.
  • For meeting registration and abstract submission, click here.
  • PayPal registration is available.
  • Bringing several people? Check out our Institutional Memberships at
  • Late registration will be open from March 28th to the 9th of April. 



Abstract submission and registration forms and instructions, general meeting information, directions to Fairmont State University, and local lodging information are available on the website:


WVAS Meeting Coordinator Contacts 2021


James Walters, Ph.D.,

Sara Sawyer, Ph.D.,

Joseph Horzempa, Ph.D.,


Poster Presentation: Posters will be available online to view before the meeting


Oral Talks: Sessions will be done in virtual breakout rooms.  There will be facilitators for each section that will assist presenters with audio/visual needs.


Who may participate and categories for presentations:

Reports of results of original research or observation may be from the following disciplines: astronomy, biology, biochemistry, chemistry, computer science, science education, engineering, exercise science, forensic science, geography, geology, health sciences, history or philosophy of science, mathematics, physics, psychology, and other social sciences.


At least one of the authors of a presentation must be a WVAS member in good standing at the time of the conference. An application for membership is available on the website and registration forms are also available online. Everyone who attends the conference (whether or not presenting) must register for the conference. 


Membership categories

  • $35/year - regular membership
  • $20/year - student membership
  • FREE - emeritus membership (elected)**
  • $400 - lifetime membership
  • $250/year - institutional/corporate membership


Registration Fees

  • $15 for Junior Academy students
  • $25 students, WVAS member
  • $40 student, nonmember
  • $35 for faculty/professional, WVAS member
  • $65 for faculty/professional, nonmember



Instructions for Submission of Abstracts for the Annual Meeting of the West Virginia Academy of Science


Abstract submission for oral or poster presentations must be submitted no later than Sunday, February 28, 2021. Notification of acceptance or rejection will be made by March 9th. As a reminder, at least one of the authors of a presentation must be a WVAS member in good standing at the time of the conference. Completed application membership form (available here) along with membership and registration fees. Everyone who attends the conference (whether or not presenting) must register for the conference. Ongoing meeting information will be made available at


The Abstract Submission will be done online at 

In order to submit your abstract, you must first register as an Author. Once you have already registered as an author, you may log in and proceed. Once you have prepared your abstract according to the instructions below, you are ready to submit. The abstract needs to be formatted in the following manner (upload a word doc or equivalent):


JOHN SMITH, Dept of Biological Mathematics, West Virginia University, Morgantown, WV, 26506, and JIM DOE, Dept of Chemical Sociology, Marshall University, Huntington, WV 25755.  Analysis of trigonometric cell structure in the chromosome.


Text of the abstract will begin here without indentation.  Skip one line and begin the first paragraph of text.  Single-space the text.  Start each new paragraph by indenting 3 spaces. Do not skip a line between paragraphs.  Standard abbreviations may be used.  The abstract should contain a brief statement of (a) the objectives of the study, (b) the method of study used, (c) the essential results including data and statistics, (d) the conclusions, and (e) the source of support (if applicable).  Figures and tables cannot be accommodated.  Please check the abstract for misspellings, poor hyphenation, and poor grammar.  The text of the abstract should not exceed 250 words.



To submit an abstract:

a)    Login to and go to User Home as an Author.

b)    Click “Start a New Submission”

c)    Step 1: Under “Journal Section,” select “Meeting Abstracts-Oral” or “Meeting Abstracts-Poster” etc.

d)    Under “Submission Checklist” and “Copyright Notice,” check all the boxes. For Meeting Abstracts ONLY, you may ignore the Template in the second checkbox and the Author Guidelines in the third checkbox.

e)    If necessary, enter “Comments for the Editor” then click “Save and continue” (blue box at the bottom of the page).

f)      Step 2: Upload your abstract file in the indicated area. This should be a .doc, .docx, or other equivalent file. Make sure to hit “Upload” then “Save and continue.”

g)    Step 3: Enter Metadata. Fill out the information for each Author, making sure to add additional authors as needed. From your document, copy and paste in the Title and Abstract. Add any Indexing as appropriate, then Contributors and Supporting Agencies. References should be left blank.

h)    Step 4: Supplementary Files. Do NOT upload any supplementary files. Click on “Save and continue.”

i)      Step 5: Confirming the Submission. Click on the name of your file (in blue) to preview it, if desired. If you are satisfied with your submission, click “Finish Submission.”